Mac Band Parent Meeting 9/12/23

September 17, 2023

Band Parent Meeting 9/12/23 6:15 pm

  • Call to Order
  • Introductions
  • Barton reported on his experience and the history of the McMinnville Band Program:  9 years Band director at MHS, Built the program from nothing to a competitive program, When the program started the program needed Band Parent Organization, equipment, and money that didn’t exist.
  • We need Parent support to move equipment, feed kids, build props, repair props and many other tasks. Without parents this program does not exist.
  • -There will be four large props that join into two plus multiple Big drums, vinyl walkway,
  • stage, microphones, front ensemble that we will need help moving onto the field at
  • -The band will tell a story to the audience, emotionally, musically and we need help.
  • -Four shows:  9/23 at Linfield, 10/7-10/8 at Kamiak High School (Seattle, WA), 10/14-10/15 at Grants Pass, 10/28 Championships at Autzen Stadium 10/28.
  • -Parent Show date to be communicated.
  • -Kamiak Competition:  Kids will be sleeping in an Elementary school gymnasium, we will need chaperones to stay in the gym with the students. At least 4 chaperone’s, please let a board member know if you are willing to be a chaperone for night.
  • “Only activity that every single student, is just as important as the others. There is no second chair, JV, or people watching. Every student is needed and important.” Mr David Barton
  • “WE NEED YOU TO BE THERE WITH THE KIDS” Mr. David Barton
  • “You all have something special that you do and do well. We need you.” Mr. David Barton
  • Pat expresses thanks to Mr. Barton for all he does, and Mr. Barton pushes the thanks to Mrs. Barton. They both do a lot for our students.
  • -Treasurer’s Report
    • We have $2500 in our bank account. The Bottle drop fund has $8000. Total $10,700 with more coming in. We have paid off the Disney trip. Paid some expenses for fall, more expenses are expected to come in. Car wash $1450 donations, kids raised just over $1000.
  • Committee Reports
    • Bottle Drive – Scott Milam
      • The next Bottle drive is Saturday September 30th at Incahoots.
      • The August Recology pop can collection was a success, still turning in cans.
      • The Bottle Drop in McMinnville is now open.
      • If you need any blue bags, they are available at Incahoots.
    • Fundraising – Andrea Milam
      • McMenamins Dinner Monday 9/25 5pm – close. Band gets 50%, please show up and share information. If you don’t want to eat there, DoorDash or any delivery or takeout counts too. Last time we got about $2100.
    • We are pushing for Corporate sponsorships, and continue looking for more.
    • If you have a contact at a Corporation and don’t want to contact them, give us the contact information and we will make the contact.
    • We have received about $4100 so far, with more committed to come in.
    • Popcorn sales will be coming up in the future.
    • Scripts gift cards, continue to buy year round. Get a percentage of gift cards.
  • Budget – Brian Bailey
    • Nothing to share at this time.
    • About 1⁄3 of our needed money comes from corporate donations, 1⁄3 comes from student fees, and 1⁄3 comes from bottle drop and other fundraisers.
    • Student fees are $250, if you have paid thank you. We need student fees paid as soon as possible, fee payments are an option via website. If a sponsorship is needed, talk to Mr. Barton or go to the website (macband.net).
    • About 40% of the students have paid. If you are not sure Cassidy Weisz can tell you how much you have paid.
    • Students can earn $25 toward the student fee for each bottle drive that they work.
    • Any fundraising that the student participates in can go towards their band fees.
  • Uniforms – Darci Hinthorn
    • Uniforms were fitted on 9/12. Thank you for those that helped out.
    • Your student needs marching band shoes called “Dinkles.” If you have not ordered them, please go onto the website to purchase them.
  • Props – Brian Bailey
    • Working on Props Thursday 9/14 in Sheridan at Tektonics 5pm. Need 1 more person to help, contact Brian Bailey if you are available.
    • Most of the props have been built, and are waiting to be painted..
  • Food – Tegan Johnson
    • Currently planning for the 9/23 Linfield presentation.
    • We will need help serving and cleaning up for Dinner.
    • Overnight trips are being planned, we usually plan for lunch and dinner and snacks.
  • Merchandise – Tonya Hill
    • Every band and guard member should have a chant shirt. More will be here in a couple of weeks. Freshman and New members get one for free. $15 for additional chant shirt
    • We sell $15 hats, $35 hoodies, and $20shirts.
    • Looking into sweatpants for $45ish.
    • If you want any merchandise there is an order sheet available, need 36 minimum total.
  • Travel – Troy Blair
    • Kamiak hotel options. LaQuinta $144.77 for a king or double queen. Quality Inn $112.36. South Everett exit. (Looking at possible discounts if we organize a block of rooms.
    • Grants Pass band is staying at Red Lion. $120 per room.
  • Linfield Competition 9/23
    • A volunteer sign-up sheet will be coming in the next via email. Sign up on or before
    • Wednesday 9/20 for a free wristband.
    • We will need 5 people for set-up, 5 people to take down tents, 5 people to load trailers at the end, 10 people to help bring things onto the field., 5 people set up dinner, serving, 5 people help clean up dinner.
    • If you did not sign up before Wednesday 9/20, check the volunteer sign-up sheet. We may still need help, however you will have to purchase your wristband. Usually $15 each.
    • We would like to get as much help as possible. –
  • Kamiak Competition 10/7-10/8
    • Students will meet at the band room early Saturday morning and ride a bus to Kamiak, WA.
    • They will sleep in an elementary gymnasium on the floor Saturday night. – Sunday Morning
    • Choice 1: Get up and go home at no extra cost.
    • Choice 2: Take the kids to an adventure about $25-30 per kid before we go home. Possible rock museum,
    • Parents showed concerns about kids wanting to just come home and wanted kids to have a vote.
  • Grants Pass Competition 10/14-10/15
    • Students will meet at the band room Saturday morning, load buses and drive down to Grants Pass.
    • They will stay the night at a Red LIon in Grants Pass. The students will need to pay $25 for a hotel room per kid. Also they like to go to WinCo foods afterwards, spending money would be nice to have for the students.
    • Volunteers need to put a background check for adults through the school. Instructions on the website.
  • Good of the order.
    • Band shoes (Men’s 8 womens 10) and Men’s 10 are available.
    • Two band trailers mac 1 (red) and mac too (black). We have 1 driver, and need one more truck and driver, if you have a truck and are willing to pull a trailer your hotel cost will be covered, and mileage will be reimbursed.
    • Email Cassidy Weisz if you need to know how much of your student fees have been paid, as well as if you need to turn in permission slips and contracts.

Respectfully submitted,

Chris Shurts