Nominations are now being accepted for Officers for the McMinnville Band Parent Organization for the 2018-2019 school year. Nominations will be accepted until August 8, 2018 and voting will be available to the general membership through an online service from August 9th through 13th.
Please send your nominations to firstname.lastname@example.org with the name of the nominee and the position you are nominating them for. (And yes, you can nominate yourself!) Please see the selected text below from the MBPO Standing Rules with the positions available and duties of each officer.
The officers of this organization shall be: President, Vice President, Secretary, Treasurer, Committee
Chairs and other officers as approved by the General Membership. One person may hold two or more
offices except the offices of President and Secretary.
The duties of Officers shall include, but are not limited to the following:
The President shall: (1) preside at all general membership and officer meetings; (2) coordinate the
organization’s activities with the Band Director(s); (3) represent the MBPO at McMinnville Music Booster
meetings; (4) ensure implementation of the organization’s purpose.
The Vice President shall: (1) assist the President and serve as President in his/her absence; (2) assume
other duties as necessary and/or as directed by the President; (3) attend officer and general meetings and
additional meetings as necessary.
The Secretary shall: (1) record minutes of officer and general meetings and any additional meetings as
requested; (2) send electronic copy of the minutes to the Communications Chair and maintain a
permanent copy on file; (3) maintain a hard copy and an electronic file of the organization’s Standing
Rules for seven years; (4) assist with other correspondence as needed.
The Treasurer shall: (1) maintain custody of financial records and protect the financial assets of the
organization; (2) keep up-to-date records of all income and expenditures on behalf of the MBPO and
make them available to the McMinnville Music Boosters and MBPO members upon request; (3) deposit or
transfer in a timely manner to the Treasurer of the McMinnville Music Boosters all income received on
behalf of the MBPO; (4) coordinate disbursement of funds according to organization policy; (5) maintain
an accurate accounting of all financial activities according to General Accounting Practices; (6) maintain a
hard copy and electronic copy of the organization’s financial records for seven years, including regularly
created backup files; (7) prepare a summary income and expense report for the general membership
The Communications Chair shall: (1) maintain a current roster of students, parents and other members as
applicable; (2) ensure the minutes of officer and general meetings are posted on the Band Website(s); (3)
ensure a weekly Band and Auxiliary schedule is posted on the Band Website(s).